Privacy Notice

Extreme H – Privacy Notice:

We are committed to protecting the personal data that we obtain about you.

This Privacy Notice (“Privacy Notice”) explains how we will process the data relating to you that you provide to us when you register with us, for example through our accreditation portal or otherwise. We have a separate privacy notice available at www.fiaextremeh.com which covers general processing through our websites, stores, social media and competitions.

Extreme E Limited (“we”, “us”, “our”) is a company incorporated in England & Wales with company number 11327724 whose registered office is located at 9th Floor, 3 Shortlands, Hammersmith, London, W6 8DA, United Kingdom. 

Where we decide the purpose and means for the processing of your personal data, we are the controller. As controller, when we process your personal information, we are bound to comply with all applicable data protection laws, including the General Data Protection Regulation 2016/679 and the Data Protection Act 2018.


If you have any questions or comments about this Privacy Notice, please contact us:

Email: enquiries@fiaextremeh.com

 

Please read this Privacy Notice carefully as it contains important information about the following:

  • What information we may collect about you;
  • How we will use information we collect about you;
  • Whether we will disclose your details to anyone else; and
  • Your choices and rights regarding the personal information you have provided to us.

We may, from time to time, make changes to our Privacy Notice and will update this webpage.


Information we may collect about you and how we use it

The table below explains who we collect personal data about, what that personal data is and the purpose. The last column sets out the ‘lawful basis’ we rely on for processing that personal data which is a requirement of data protection rules. Essentially, companies may only process personal data if they can identify a lawful basis from a list set out in the legislation.

 

Action

Personal Data

Source and Purpose

Lawful Basis for Processing

Initial registration/expression of interest

Contact details provided or used and correspondence.

This information is given to us by you to keep a record of your registration and update you on progress and when full registration is available.

Our legitimate interests as a business in responding to and keeping a record of correspondence.

Account set up

Contact details, password, your role or title and log in details, emergency contact details, passport details, location dates, food allergies.

This information is inputted by you to enable us to manage the registration and your account.

Fulfilment of contracted services and our legitimate interests as a business in managing registration and account information.

If you choose to provide food allergy information you consent to use processing this for the purposes of managing any catering requirements.

Health information

Details of any health conditions you disclose to us, covid-19 tests and information where required.

We use this data solely for the purposes of managing health and safety issues at our events and locations including following relevant sporting body guidance in relation to covid-19.

You provide any health of covid-19 test result information with your consent.

We also rely on processing in the public interest and for health and safety purposes.

During the course of events

Correspondence, accommodation and travel and event details and information, queries. 

We use this data to update you throughout the relevant events, to correspond with you and deal with any queries.

Fulfilment of contracted services and our legitimate interests as a business in responding to and keeping a record of correspondence.

During the course of the events and publicity and commercial exploitation of events 

Footage and photographs taken at events which may include audio and or visual personal data of those present. 

Footage is taken at our events. This is used to promote, publicise and commercially exploit the events.

Our legitimate interests in publishing, displaying, selling and distributing events by means of film, television, radio, print media, internet, publicity material or any other media now or in the future.

 

Data Sharing

We will share your personal information with third parties only in the ways that are described in this Privacy Notice. If you would like to find out more about how the third parties listed in this Privacy Notice use your information, this should be set out in their respective privacy notices. If a third party Covid-19 test provider is used, their details will be disclosed to you before you have the test. 

We keep your information confidential, but may disclose it to our personnel, suppliers or subcontractors insofar as it is reasonably necessary for the purposes set out in this Privacy Notice. However, this is on the basis that they do not make independent use of the information, and have agreed to safeguard this information.

In addition, we may disclose your information to the extent that we are required to do so by law (which may include to government bodies and law enforcement agencies); in connection with any legal proceedings or prospective legal proceedings; and in order to establish, exercise or defend our legal rights (including providing information to others for the purposes of fraud prevention or to our professional advisers).

If we are involved in a merger, acquisition, or sale of all or a portion of our assets, you will be notified via email, account message and/or a prominent notice on our Websites of any change in ownership or uses of this information, as well as any choices you may have regarding this information.

We may also disclose your personal information to third parties in order to enforce or apply the terms of agreements between us, to investigate potential breaches, or to protect the rights, property or safety of us, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.


Unsubscribe Opt-Out Options

If you do not wish to continue to receive promotional or other marketing material from us or third parties then you can opt-out at any time by clicking on the unsubscribe link in those emails or contacting us at enquiries@fiaextremeh.com at any time.  


Your Rights in relation to your Personal Data that we process

You have a number of rights in relation to the way we process personal data about you.  Where an individual makes a data subject rights request in accordance with data protection laws, we aim to comply without undue delay, and within one month at the latest. Those data subject rights include the right to make the following requests:

  • to ask for confirmation and information about the personal data that we process about you, including a copy of data we are processing about you;
  • to have inaccuracies corrected or incomplete personal data made complete;
  • to ask us to restrict, stop processing, or to delete your personal data;
  • to request a machine readable copy of your personal data, which you can use with another service provider. Where it is technically feasible, you can ask us to send this information directly to another provider if you prefer;
  • to not be subject to automated decision-making, including profiling; and
  • to make a complaint to the data protection supervisory authority. In the UK, you may contact the ICO at: https://ico.org.uk/concerns/ In other countries you can contact your local supervisory authority.

To make a request in relation to any of the aforementioned rights or generally about how we process your personal data, please email us at enquiries@fiaextremeh.com.  

Automated decisions

Automated decisions are those made without human intervention that have a legal effect on you or other similarly significant effect (for example determining whether you are eligible for a job). We do not carry out this type of processing activity.


Data Retention

In accordance with data protection laws and good commercial practice, we do not retain data in a form that permits identification of the person(s) to whom it relates for any longer than is necessary. Once the purpose for which information has been collected has been fulfilled, we will either permanently delete your personal information or remove all identifiers within it so that it is no longer personal data.  We may use such anonymised data for research and/or business analysis purposes.


Children

Children are not permitted to register or attend our events except with special permission.


Security of Data

We will take commercially reasonable, appropriate technical and organisational measures to ensure a level of security appropriate to the risk that could be encountered via the use of our services, taking into account the likelihood and severity those risks might pose to your rights and freedoms.

In particular, we will take precautions to protect against the accidental or unlawful destruction, loss or alteration, and unauthorised disclosure of or access to the personal information transmitted, stored or otherwise processed by us.

Please be aware that, while we make the security of our sites and portals and your personal information a high priority and devote considerable time and resources to maintain robust IT security, no security system can prevent all security breaches. When you choose to share your personal information with us, you accept the aforesaid and provide your information at your own risk.  


International Data Transfers

We may sometimes transfer your personal data to countries outside the UK and/or European Economic Area (or between the two), for example if we are using a supplier based elsewhere and in order to fulfil overseas travel and events as part of your registrations.

You can find the list of European member states by clicking on the following link: https://ec.europa.eu/eurostat/statistics-explained/index.php/Glossary:European_Economic_Area_(EEA). The privacy laws in countries outside the European Economic Area and UK may be different from those in your home country. 

Where we transfer data to a country that has not been deemed to provide adequate data protection standards, we always have security measures and approved model clauses or other adequate safeguards in place to protect your personal data. 

If you would like to find out more about these safeguards or if you have any other queries or comments in relation to this notice, please let us know by emailing us at enquiries@fiaextremeh.com.


Contact Us

Questions, comments and requests in relation to this Privacy Notice are welcome and should be addressed to enquiries@fiaextremeh.com.


Last updated: September 2025